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Verminius Rex

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questions on event organizing... [Oct. 10th, 2010|12:39 pm]
Verminius Rex
The zombie walk has gotten big enough that event insurance has to be looked into. Which brings up other questions about organization. I'm going to offer to help the organizer, since I have time during the day to do the research and check stuff out, but thought I'd do the first step here since there are many people who help organize conventions and stuff.

So tell me about event insurance, where you look for it, and if you can about how much it cost for events you did in the past. And since I figure the money to pay for it will come from sponsors, an idea who to ask for sponsorship and what approach you take would be helpful. 

So go ahead and heap on the advice, I think we need it. 

[User Picture]From: auroraceleste
2010-10-10 06:06 pm (UTC)
Usually your first quote will be around $1 per person. If you can stress "no alcohol served" you can reduce that a bit, and if you can stress "all participants sign a waiver" you can reduce that even more (but don't stress anything if it isn't true).

I'd recommend trying to find an energy drink manufacturer. Be sure, though, that you can guarantee them some kind of recognition (people in the front will be carrying banner sign with logo, name will go on all press releases and in all interviews to the media, logo and link will go on the website, etc.). Also research your demographic. Tell them how many people showed up this year and of what ages. Also, include a list of the people who came to watch, and then a list of the town's demographic. As a college town I think an energy drink, liquor/alcohol, or fast food place would be willing. Don't underestimate the benefit of local businesses, too. Places that are local but successful, like the brewery or Wheat State might have the fundage and enjoy the publicity, especially if you kick off from their location and encourage your walkers to eat there before or after!
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[User Picture]From: matt_the_brit
2010-10-10 06:28 pm (UTC)
You can also try approaching some of the business's on mass street that you all walk past.
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[User Picture]From: astein142
2010-10-11 02:03 am (UTC)
Any chance of getting a local insurance agency to sign on as a sponsor? Particularly one that could help you negotiate a low-cost event insurance policy?
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[User Picture]From: verminiusrex
2010-10-11 02:22 am (UTC)
You are a genius. I'll mark that down on things to look into.
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